Automation Usage Frequency
Overview
This is a pragmatic overview of the usage frequency of the 10 n8n-based projects as a handoff by Milos for the IT team.
The live n8n-based projects are categorized into
| - | trigger type | count |
|---|---|---|
| 1 | Team-requested executions | 4 |
| 2 | Scheduled executions | 2 |
| 3 | Inbound triggered executions | 4 |
Team-Requested Executions
deal.bot and bouncer.bot combined
- Team: IM
- Frequency: 10-50 triggers weekly, currently at about 20
Top regular users: Maxi, Luisa, Jan, Ann-Christin
WhatsApp-To-Affinity Bot
- Team: IM
- Frequency: 5-30 triggers weekly, currently at about 5
Most frequent users: Frederic, Felix, Christian Saller
Finance Wiki Assistant GPT
This is a GPT that relies on an n8n workflow. It formats the Finance Wiki’s
.aspx files into .md files. Martina receives the converted files by email
every time she changes something on the Finance Wiki and then uploads them
manually to the Custom GPT.
- Team: Finance (Martina)
- Frequency: 1 weekly edit on average, which usually results in a few emails for Martina after a session of an hour or two
Scheduled Executions
brigitte
- Team: IM
- Frequency: Triggers once every workday, runs a procedure for each IM team member
IR deal briefing
- Team: IR (Susann Aulbach)
- Frequency: 5 times a week, in the evening before a workday
Inbound Triggered Executions
For all of these, frequency is inbound-dependent.
Invoicing Mailbox Processing
Trigger: email to invoice@hvcapital.com
Count: 500-1000/mo
Inbound Reports Parsing
Trigger: email to reporting@hvcapital.com
Count: 500-1000/mo
Thiel Emails
Trigger: new file drops at
Unterlagen Kanzlei Thiel/Documents/Geteilt/Fonds and */KVG respectively.
Count: unknown
Note: it would turn out on March 30th 2026 that in fact no n8n is needed.
This is now fully a PowerAutomate flow, technically handed over to and owned
by Martina.
Deal Signal Sourcing
Trigger: email to sourcing.bot@hvcapital.com
Count: 20-30/w